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EventPro Features

As specialists in event management software, we are committed to one thing - providing you with the tools to manage your event as efficiently as possible. Here are some ways EventPro Software can help your facility.

Key Benefits
Eliminate Double Bookings
EventPro's conflict control warns you immediately when an attempt to double book is made.
Internal reminders
Never forget important details again. EventPro's internal reminders or ticklers, automatically remind users what tasks need to be completed before, during, or after an event.
Feature Benefit
Ease of Use
Tab organization facilitates quick, easy navigation. Use Quick tabs to quickly move from the booking grid to event management details, customer contacts, venues, and suppliers.
Save time and capture important information. Wizards guides the user through the important steps of a booking, making the system user-friendly (great for minimal computer experience or new employees).
Access or SQL Database
Allows for enhanced data integrity. Unlock the power of your Windows computer with full 32-bit performance.
Program Updates
EventPro is committed to incorporating customer suggestions and newer technologies to ensure that the software remains the most advanced event management package. Access to updates are included with the Upgrade Protection Plan.
Automatic Reminders (Actions)
The internal reminder system creates 'actions' - automatic pop up windows that notify users of impending tasks and to-do's.
User Security Rights
Customize each user to have limited access to specific areas. Allows users access to different areas, while giving other users view-only rights.
Moving Events
Drag and drop events from one location to another.
Receive automatic notification of changes to an event and send email messages to clients and co-workers directly.
Contact Log and
Email standard contact letters and reports with any M.A.P.I compliant email program such as Microsoft Outlook. Email directly from the system and capture client contact information and email addresses.
Letter Templates
Save time by defining or importing all form letters. Merge fields automatically include all customer information.
Booking Grid
A user definable color code allows easy identification of the status of each event. This can be viewed daily, weekly, monthly or yearly.
Customize Tabs
Turn off any event maintenance tabs not needed.
Advanced Catering
Preset catering configurations for buffet and served menus.
Advanced Beverage
Preset beverage configurations for different pricing options.
Location Setup
Define the type of room setup and maximum capacity for each.

Pop-up Location Details

Quickly view each location’s room dimensions and special features that are available or built in (e.g. built in podium).
Detailed Event Management Screen
Easily view event information. Add setup equipment and staffing, or view customer discounts quickly.

Defined Cost/Price View

Set cost and price edit to each setup, staffing and catering types.
Global Restrictions
Define the days your office is closed to prevent accidentally booking an event on those days.
Update Event Times
Update event start and end times easily.

Multiple File Formats

Save and export reports in a range of formatting options including: RTF, Excel, HTML and JPEG or as a PDF file.
Floor Plans and Images
Create clear, accurate, professional room setup plans easily.
Comments Field
Comment tabs allow the entering of specific event information which can be printed in any of the numerous report formats.
Customer Groups
Define client sub-groups and assign client discounts or custom rates according to their category.
Customer Records
Record events the client has booked, contact with the client and the contact people associated with them.
Complete Financial Summary
View a complete financial summary of each event, including profit/loss and margins.
Produce monthly or periodic invoices and easily export invoicing data to third party accounting packages.
60 professionally designed reports are included for event, financial and booking needs. Create custom reports or manipulate current ones, including only the information that is needed.
*Accounting packages we support:
    AccPac Plus
    AccPac Advantage
    QuickBooks (QODBC)
    SAGE 50
    Microsoft Dynamics GP
** To produce reports from scratch requires previous experience with SQL scripts and report building.
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